RESPONSIBILITIES OF RESIDENTIAL TUTORS
Residential tutors are appointed primarily to supplement the Principal’s pastoral and administrative roles. In exchange, tutors receive a rebate of half College tariff. Any subject tutoring is additional to residential tutorial functions and is paid accordingly. It provides a further point of contact with other students, some of whom would be unlikely to approach you in the normal course of events.
As tutors are committed to full-time studies, the administrative aspect of the position is limited during term time, and is more demanding during vacation. Basically it involves taking one’s place on the roster as tutor-on-duty. The details of duties are set out elsewhere. The duty tutor should stay in College throughout the night of a given duty. The duty period is 5.00 pm – 9.00 am on weekdays. Days of the weekend and Public Holidays are divided into three duty periods: 8.00 am – 1.00 pm; 1.00 pm – 6.00 pm; 6.00 pm – 9.00 am. During the duty period the duty tutor’s name card should be on the door next to Front Desk. The night duty tutor’s card should remain in place all night in case of emergency. Tutors are expected to be in residence during the full course of the College year – from the time of opening in late January until the formal closure of College early in December.
The pastoral aspect of the tutor’s responsibility is, of course, more difficult to define as, beyond the basic activities of pastoral care, its forms will depend on the personality and interests of the individual tutors and the students in their care. As far as possible, the body of tutors for a given year is chosen to provide a spread of personalities and approaches, so that different ways of conducting the pastoral aspect of the job are to be expected; it is essential that as many students as possible should find one of the tutors sufficiently approachable when help is needed on any personal, social or academic matter. Typically, tutors develop interpersonal skills of a high order.
Basically, the pastoral role involves personal assistance given by a responsible and mature man or woman, who can be trusted to keep confidences. An aspect of confidentiality is the ability to judiciously reveal as much as may be needed to some other responsible person where further action must be taken. Tutors are expected to welcome new students; special care should be taken to seek out new students who arrive singly later in the year. Tutors are expected to take as many meals in College as is possible, to attend Formal Dinner and after-dinner coffee in the Common room, to take part in all College functions and to help the Principal when guests are being entertained.
It should be the aim of all senior members of the College community to enrich communal life by all possible means both because a stimulating community life should be the distinguishing mark of a College, and because a variety of interests and activities happening provide more opportunities to help those students who are introverted, bored or depressed. All tutors should therefore feel a special responsibility to use their own skills or interests to advance the cause of a lively and healthy community life.
Finally, the setting of the tone of the College is a most important but intangible aspect of pastoral care, since the harmony of community life depends on the prevailing atmosphere. Mature, thoughtful and tolerant attitudes should be encouraged in others by example; gossip, pettiness and intimidation will at times have to be actively discouraged and some residents will from time to time have to be reminded of their responsibility to be considerate about the amount of noise they make and to be safety conscious in observing fire regulations (that fire doors should not be propped open nor fire escapes obstructed). Similarly, strangers and unacceptable guests may have to be politely discouraged.
The Senior Tutor
The Senior Tutor is effectively the vice-Principal and assumes responsibility for the College in the absence of the Principal. The Senior Tutor should check that individual resident tutors are pulling their weight, and should work closely with the Principal in matters of general College concern, as well as being responsible for the organisation of tutors’ meetings. The Senior Tutor is an ex officio Member of the College Council.
Summary of Residential Tutors’ Duties
1-2 duties every 2 weeks for day-to-day administrative duties (performing role of householder – locking doors, switching out lights, registering visitors, dealing with emergencies of all kinds); ongoing pastoral care of all students; ongoing administrative duties as required (e.g. parking arrangements); availability to give advice on many occasions; attendance at formal meals and functions of College (social, sporting and official); provision of social and intellectual leadership; setting an example of desirable social behaviour; giving assistance to the Principal and Senior Tutor as required; identifying problems and acting to avert difficulties; advising other tutors, Senior Tutor and Principal as necessary; and attendance at tutors’ meetings.
Residential tutors are not paid but, in return for their work, they are provided with:
1. Accommodation in a small, self-contained flat.
2. Accommodation at half fees; the Senior Tutor receives accommodation at no charge.
3. Accommodation free between the Australia Day weekend and the commencement of Orientation Week.
RESIDENTIAL TUTORS: JOB SPECIFICATION
Residential tutors are appointed by, and are responsible to, the Principal, for the purpose of facilitating the harmonious functioning of the College. They are primarily responsible for ensuring that the College’s tone and atmosphere are healthy and happy. Trust, goodwill and consideration for others are high priorities. Residential tutors demonstrate creativity, judgement and leadership in developing an effective management role. They are sensitive and discreet, and establish good working relationships with fellow tutors, the Principal and the students of the College.
A Residential Tutorship is a position of considerable responsibility and respect within the College.
Residential tutors serve the College by providing:
Tutors are expected to:
– provide an example of academic and professional commitment.
– initiate and encourage participation in the intellectual life of the College.
– identify students with study problems and be a resource person for study skills assistance.
– offer pastoral care to students in matters of relationships, family, money and health, as well as study matters. They confer with the Principal where a matter impinges on the standing of the College in the community (this includes an infringement of the law).
– exercise discretion in maintaining confidentiality to students. However they confer with the Principal when personal matters threaten the safety and wellbeing of students, or when a matter becomes too much for them to handle.
– caution students and when necessary, refer to the Principal for discipline.
– set a high standard of personal behaviour.
– provide social leadership by attending College social and sporting functions.
– promote a sense of community through small social gatherings.
– help College Club in the organisation of College social events.
– promote the College in the community, and conversely, promote an awareness of the community within the College.
– welcome and help conference visitors as required.
– conduct tours of the College for prospective students and their parents or teachers.
– promote goodwill between students, Principal and Council.
– are the first point of contact in any emergency.
– serve as duty tutor out of office hours (e.g. 5.00 pm – 9.00 am and weekends) when rostered on duty.
– lock the College and ensure security.
– provide access to late meals.
– unlock doors.
– control noise level.
– deal with accidents and report to the Principal.
– advise the Principal when a doctor is consulted or a resident taken to hospital.
– deal with crises and report them to the Principal.
– maintain good relations with catering, domestic and grounds staff
– ensure that each room has a marked fire-escape plan
– assist in the organisation of fire evacuation drills
– conduct evacuation in event of emergency
– report safety and security problems to the Principal.